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ERP/Procurement & Inventory/Goods Receipt

Goods Receipt

Receive the exact physical Purchase / GRN State from the current issued Purchase Order. For planning-controlled purchases, PO input quantity and expected final-state coverage stay separate; processing-dependent stock remains unavailable to production until Material Processing posts the required-state output.

Awaiting ReceiptIssued POs not yet received

Partially ReceivedPO line balance remains

QC AttentionHold or rejected receipt

0 / 0

Received TodayPosted GRNs today

Issued Purchase Orders

Ready to Receive

Only current issued Purchase Orders with valid upstream authority are receivable here. An explicitly retained Material Plan may keep its issued PO receivable; Review/Rebuild, closed remaining demand or stale plan identity blocks new receipt. Posted GRN history is preserved.

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Issued Purchase Orders and Goods Receipt history
PO / Sales Order	Supplier	Materials	Need / Receipt Date	Progress	Receipt Balance	Status	Primary Action	More
Loading current Purchase Orders…

0 purchase orders

GRN

Material Receipt

Create Goods Receipt

Receive against an issued Purchase Order.

New

Current PO Version Contract

PO LifecycleCurrent issued version only

Receipt UOMInherited from PO line

Material ScopeGeneral / Order-Specific

Excess ReceiptSeparate from PO over-plan

Issued Purchase Order

Supplier, Material Requirement, technical specification, material identity, UOM and ordered quantity remain controlled.

Issued

Purchase Order *

Quantity ContractorderedQty + documentQty

Receipt BalanceOrdered − Physically Received

Acceptance BalanceOrdered − Accepted

DownstreamStock Lots, Ledger and Draft Vendor Bill

Controlled Cascade receipt rule Keep Existing Material Plan: an already-issued PO can continue receiving only against that exact retained Material Plan version and demand baseline. Review / Rebuild: a stale PO is blocked until Purchase & Work Orders is reconciled. Issued PO history and posted GRNs are never silently rewritten.

STATE

GRN records physical input; it never manufactures the final state.

Example: PO orders 204.08 KG Unwashed to cover an expected 200 KG Washed. GRN posts the accepted quantity as Unwashed stock. That stock is protected by a Processing Input Hold and cannot be Material-Issued as Washed. The 200 KG remains an expected planning coverage only; actual Washed readiness comes from the posted Material Processing output.

PO / GRN StatePhysical stock condition

Accepted InputActual inward stock

Final CoverageExpected only

Production ReadyOnly after required-state receipt

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Previous Receipts

Posted GRNs, physical receipt balance, acceptance balance and replacement obligations.

0 GRNs

No previous receipts

Receipt Details

Record the physical delivery and receiving references.

GRN Number Receipt Date * Supplier Challan Challan Date Vehicle Number Transporter Gate Entry Received By Challan AttachmentNo file uploaded

Qty

Physical Receipt

Enter only what physically arrived. The issued PO controls the Purchase / GRN State; expected final-state coverage is shown separately and never replaces the receipt quantity.

0 lines

Partial receipt is allowed. Enter quantity only for materials received today. Lines left at zero remain pending. A quantity above the live PO balance is allowed only through the approved excess-receipt control below.

Allow approved supplier over-receiptPosting excess quantity requires the trusted current Company Admin / Super Admin context.

Excess Approval Authority * Approval Date * Approval / Commercial Reason *

Quality Inspection

Received quantity must equal Accepted + Rejected + QC Hold. For processing-dependent PO lines, accepted input remains pending processing rather than becoming final-state ready stock.

Pending

QC Hold Resolution Held stock remains unavailable until a controlled resolution is posted.

Posted Hold

Inspection Reference

Record inspection evidence and material-level quality remarks.

QC Date QC Reference Inspected By QC AttachmentNo file uploaded Quality Remarks

Stock Destination

Accepted quantity posts in the physical GRN state. Direct required-state purchases may become production-ready; processing-dependent purchases create a Processing Input Hold. QC-hold quantity remains unavailable and rejected quantity never enters usable stock.

Apply Warehouse to All Lines Optional shortcut. Each received line may use its own warehouse. Apply Location to All Lines Optional. Available locations are filtered by the selected warehouse.

Stock Availability

0 usable incoming Select a warehouse to calculate stock.

Warehouse posting rule: Warehouse is mandatory per received stock line. Location / Bin is optional. Accepted and QC-hold quantities post to the selected line-level destination; GRN is the single inward-stock posting authority.

Accepted quantity posts in the issued PO/PWO procurement state. If the issued PO carries no explicit state, Centrio uses the Raw Material Master's dedicated active Purchase / GRN Processing State — never the generic/default state. If the receipt state already matches the final required state, matched accepted quantity may become production-ready. If further processing is required, it becomes a Processing Input Hold and stays Material-Issue blocked until Material Processing posts the required-state output. Lot/Batch identity remains separate by Processing State.

₹

Supplier Bill

Optional invoice linked to this GRN, PO and Payables.

Bill Available

PO MatchPending

GRN MatchPending

Invoice StatusDraft on GRN Posting

CurrencyINR

Bill Number * Bill Date * Due Date Basic Amount * Tax Freight Other Charges Discount

Total Bill Amount₹0.00

Bill AttachmentNo file uploaded Bill Remarks

Review Goods Receipt

Confirm physical receipt state/quantity, QC, expected final-state coverage, stock destination, processing readiness and supplier bill.

Checking

Before posting Centrio re-reads the live Sales Order change, Material Requirement and issued PO inside the posting transaction. Retained-baseline authority must match exactly; otherwise posting stops before any stock or payable effect is written.

Action Required Resolve the issues below before posting this Goods Receipt.

0 Issues

I confirm at least one material line was physically received and the current issued PO version, PO / GRN processing state, input quantity, QC result, warehouse, optional location/bin, lot/batch where required, Order-Specific ownership and supplier-bill details are correct. I understand that processing-dependent final-state coverage is only an expectation until Material Processing posts the required-state output.

Step 1 of 5 New receipt

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Stock Reversal

Reverse Goods Receipt

This action reverses the GRN stock movement and restores eligible PO receipt balance only when downstream stock use has not started.

Important:Reverse only when this GRN was posted incorrectly. Linked Material Issues, stock transfers, adjustments, QC resolutions, issued/consumed reservations or approved/paid supplier bills must be resolved first.

Checking reversal dependencies Lot-level stock movements and downstream documents will be checked before reversal.

Reversal Reason *Minimum 10 characters. This reason will be saved in the audit log.

Controlled Stock Disposition

Resolve QC Hold

Move held material only through an auditable resolution.

QC hold is unavailable stock. The live held balance is rechecked inside the transaction before any movement is posted.

Resolution could not be posted. Review the details below and try again.

Held Material Line * Only posted GRN lines with unresolved QC Hold quantity are available.

Current Open Hold 0

Resolution Quantity * Must be greater than zero and cannot exceed the current open hold.

Supplier Replacement Required Creates only the exact replacement receipt authority. It never reopens PWO-closed demand. Replacement Expected *

Resolution Reason * Minimum 10 characters. Saved on the immutable QC Hold Resolution and audit trail. 0 / 10 minimum

Complete the resolution details Verify the material and quantity, then enter a clear reason.

Posting is transactional. The live hold balance is re-read before stock, ledger, return/rework and audit records are committed.

QHRV

Immutable Compensation

Reverse QC Hold Resolution

Reverse the exact posted resolution first, then post the corrected QC disposition as a new transaction.

Original history is never edited. Reversal is blocked if released/rework stock was used, a reservation was issued/consumed, Accounts Payable was allocated/paid, a Supplier Return was dispatched, a Debit Note is active, or rework execution started.

Posted Resolution *

Select a posted resolution Centrio will load its exact stock and financial effects.

Live dependency validation required All downstream dependencies are re-read before any reversal write.

Reversal Reason * Minimum 10 characters. The original Resolution remains immutable.

QHRV posts the exact inverse stock/lot/PO/AP/reservation effect. After reversal, use QC Hold Resolution again to post the correct disposition.

Loading Goods Receipt…

Reading issued Purchase Orders, Material Requirement authority, Controlled Cascade retained-baseline state, stock / lot authority and reservations.