C Centrio ERP

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Purchase & Work Orders

Create Purchase Orders from Material Plan and Work Orders from Production Planning. For planning-controlled PO lines, Centrio keeps the supplier/GRN input state and quantity separate from the final required-state coverage, while preserving any processing required after receipt.

Purchase Requests

Select open Material Plan purchase requirements and create supplier Purchase Orders. PO Input Qty is what the supplier delivers; Final-State Coverage is the required-state quantity that input is expected to satisfy, directly or after Material Processing.

From Material Plan

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0 requests selected Select compatible requirements.

Purchase and Work Order records
	Sales Order	Buyer	Material	Products	PO Input Required	PO Input Committed	PO Input Available	Required By	Supplier	Status
Loading Purchase Requests…

0 requests

WO / Internal Job Requests

Create outsourced Work Orders or Internal Jobs from released Production Plan operations. Planning quantities and process identity stay controlled.

From Production Plan

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0 requests selected Compatible means same Production Plan route lane, process, executor, UOM, QC and next-process destination.

Purchase and Work Order records
	Sales Order	Products / Variants	Process / Lane	Execution	Planned Executor	Output Qty	Committed	Available	Target Date	Status
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Official Orders

View and track every official Purchase Order, Work Order and Internal Job, including lifecycle and execution progress.

Official

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Purchase and Work Order records
Document	Type	Party	Sales Order	Lines	Expected Date	Amount	Status	Execution	Progress	Actions
Loading Official Documents… Reading Purchase Orders, Work Orders and Internal Jobs.

0 documents

Create Purchase Order

Review source requirements before creating the official document.

Draft

Step 1

Source Authority

For planning-controlled documents, confirm the released request. For a Manual Purchase Order, select an auditable purchase purpose and a live Raw Material Master on every line; material identity, scope and stock UOM stay master-locked while Purchase / GRN State is selected from the master’s active Processing States.

Select compatible requirements from the list.

Manual Purchase Authority Manual PO creates stock in the selected Purchase / GRN Processing State only. It does not satisfy Material Plan final-state coverage.

Purchase Purpose * Required because this PO is not generated from Material Plan demand. Other Purpose Reason * Required when Purpose is Other.

Controlled Cascade Planning changes are applied only where it is safe.

Draft / Unissued Auto Update A normal planning-controlled Draft follows the latest compatible open requirement before Issue.

Manual Draft Qty Preserved If the operator manually changed Document Qty, Centrio does not silently overwrite that quantity.

Issued / Running Protected The official document is not rewritten. Positive additional demand stays as a separate open requirement / new PO or WO.

Unsafe Change Review Required Material identity, specification, process, route, executor or authority drift fails closed instead of being guessed.

Source controls Planning authority / live material master

Source Planning Requirement

Document Purchase / Work Order

Document Quantity PO input qty / WO output plannedQty

PO Final Coverage Tracked separately from supplier / GRN input qty

Process Input Separate inputQty + inputUom

Product Identity Product Type + exact Variant locked

Route Identity Production Plan + Route Lane + Next Process

Partial WO Inputs + outputs scale from planning snapshot

Downstream GRN / Material Issue / Production Update / QC

Planning-controlled material, processing states, purchase coverage, process, Product Type, exact Variant, Route Lane, next-process destination and input/output UOM identities are locked. For a Material Plan PO, PWO executes the released procurement decision rather than recalculating it: Procurement / GRN State, PO Input Qty, Final Required State, Final-State Coverage and any post-GRN processing route are preserved. Issue revalidates the live Raw Material Master and fails closed if that state/route authority has drifted. An ordinary unissued Draft may follow a compatible revised requirement. Once issued, the document stays immutable; additional demand is handled separately. For a Sales Order decrease, Material Plan releases stock/customer-supply authority first and PWO closes only the explicit purchase/work balance authorized upstream.

Material IdentityLocked from Material / Production Plan

Input UOMLocked to input source

Output UOMLocked to process output

Product / VariantLocked from Production Plan allocation

Route LaneLocked to exact planning lane / next process

Output Line IDsStable through Production Update & QC

Step 2

Supplier / Department

Select the official party responsible for this document.

The selected resource differs from Production Planning. A reason is required.

Supplier / Department * Select the official document party. Contact Person Phone Email GSTIN Address Resource Change Reason *

Step 3

Document Lines

Planning-controlled lines keep their released authority. For Material Plan POs, Document Qty means actual supplier / GRN input quantity and final-state coverage stays separate. Manual PO lines select a live Raw Material Master plus an explicit Purchase / GRN Processing State; GRN posts stock in that selected state and no Material Plan final-state coverage is created.

Partial Work Order For WO / Internal Job documents, reducing Document Qty automatically scales process inputs, outputs, Product allocations and the Company Stock / Customer Supply / Purchase mix from the original Production Plan snapshot. Reservation IDs remain tied to the authoritative Material Plan. Purchase Order quantities are unchanged by this rule.

Material Plan purchase authority keeps input and final coverage separate.

Example: production needs 200 KG Washed, while procurement is 204.08 KG Unwashed because Washing has 2% expected loss. The PO orders and GRN receives 204.08 KG Unwashed; the line still carries 200 KG Washed Final-State Coverage and the Washing route. GRN receipt alone does not make that 200 KG production-ready—the posted Material Processing receipt does.

PO / GRN InputProcurement State + Input Qty

RequirementFinal State + Coverage Qty

After GRNProcess if states differ

Issue GuardLive route/state revalidated

Customer-Owned Material General vs Order-Specific is a material scope decision. Customer ownership is tracked separately by Buyer + Sales Order + Customer Material Receipt and never creates a material purchase payable.

Lines 0

Document Quantity 0

Subtotal Preview 0.00

Reservation Expiry —

Balance After Document 0

Purchase Quantity Above Material Plan The Material Plan is not changed. Additional PO quantity is stored as an auditable over-plan purchase.

0 Extra

Available Plan Qty0

PO Quantity0

Above Plan0

Reason for Additional Purchase * Required only when PO quantity exceeds the remaining approved purchase requirement.

Independent Process Input / Output UOM Material Issue follows process inputs. Production Update and QC follow process outputs. No automatic input-to-output UOM conversion is assumed.

V1 Contract

Process Input 120 MTR Fabric Used by Material Issue / executor custody.

→

Process Output 60 PCS Cut Panels Used by WO quantity, Production Update and QC.

Process —

Input Lines 0

Material Issue Not Required

Output Lines 0

Output Route Factory

WO Quantity BasisProcess Output

Material Issue BasisProcess Inputs

Production Update BasisStable Output Lines

QC BasisAccepted Output Lines

Planning-Controlled Process Inputs Read-only quantity + input UOM. Material Issue must use these values, never the WO output quantity.

Planning-Controlled Process Outputs Stable output IDs + output UOM remain locked for Production Update, QC and later routing.

This Work Order includes a controlled direct transfer to the next process. The transfer is created only from accepted output after Production Update / QC — never from planned input quantity.

Step 4

Rates & Terms

Enter dates, rate, charges and commercial terms.

Document Number Document Date * Expected Date * Currency * Rate Basis For WO/Internal Job, quantity-based rates normally apply to process OUTPUT UOM. Input material quantity remains a separate Material Issue contract.

Discount Freight Other Charges Tax Type Tax % Payment Terms Delivery / Job Terms Remarks

Subtotal 0.00

Tax 0.00

Grand Total 0.00

Step 5

Review and Issue

Review the final document. Fix any highlighted issue before issuing.

Review the correct quantity domain before issue PO: supplier / GRN input quantity is reviewed separately from Final-State Coverage. If Procurement State differs from Required State, the released processing route remains attached after GRN and the final coverage is not production-ready until Material Processing posts its receipt. WO/Internal Job: process output quantity → Production Update/QC; process input quantity remains linked separately to Material Issue.

Validate

Downstream dependency check No blocking GRN, Material Issue, Production Update or QC dependency has been detected.

Before Issue Centrio re-checks the live planning requirement. Safe unissued Draft changes are refreshed before Issue. Issued execution is never rewritten. Additional demand uses a new open requirement. Reduction reconciliation uses the exact upstream purchase/work reduction authority; stock/customer-supply rollback is never subtracted from PO authority again. If identity, route or specification changed incompatibly, Issue is blocked as Review Required.

I confirm the party, quantities, rates, terms and dates are correct. Issuing locks this document, commits the approved balance and creates the downstream execution links.

Step 1 of 5 No unsaved changes

Official Document

Document details and downstream execution.

Issued

Not Started

Action Reason

Provide the reason for amendment, cancellation, balance closure or upstream remaining-demand closure.

Reason * Minimum 10 characters. Upstream closures preserve posted execution and release only eligible open balance.

Loading Purchase & Work Orders

Reading planning requirements, Product + Variant / route-lane identity, upstream demand state, official documents and downstream execution…